Mehta Architects is a 34-person studio in Ahmedabad with two IIA Awards, three published monographs, and — until 2025 — one unhealthy relationship with spreadsheets. They were running their entire practice on 14 Google Sheets, six SaaS tools, a shared Dropbox that nobody fully trusted, and one incredibly patient office manager.
The problem
Every Friday evening, the three partners spent two hours per partner answering the same three questions: who's billable next week, what's the status of project X, and have we invoiced for the last design phase. The data was in six different places and at least one of them was always wrong.
Their site visits to projects across Ahmedabad, Gandhinagar and the GIFT City SEZ meant timesheets were submitted by WhatsApp, then transcribed into a spreadsheet on Monday by the office manager. Margin visibility was quarterly. Two architects had quietly stopped tracking time on smaller residential projects because "it isn't worth the hassle".
14 spreadsheets, six SaaS tools, and a Dropbox nobody trusted.
Why Tracket
The youngest partner, Rishi Mehta, had been pushing the firm to modernise for two years. The trigger was when Mehta won a heritage-restoration commission in Old Surat — a 35-week project requiring close coordination with a structural engineer in Mumbai and a contractor in Surat. The thought of running it on Google Sheets was, in his words, "professional malpractice".
The migration
Mehta chose Tracket Standard with Projects, Books, CRM and Campaigns. The migration was self-serve — Tracket's templates for Indian professional-services firms covered most of what they needed, and the rest was a one-day workshop with the office manager and two partners. Tally data was imported by uploading the audit trail to Tracket's migration tool; their CA reconciled the opening balance manually over a weekend.
The result
Six SaaS subscriptions retired. ₹2.4 lakh per month saved (≈₹29 lakh per year). The Friday partner meeting still happens, but it's about strategy now, not status. Project margin visibility went from quarterly to live. Two project leads stopped working Saturdays. The office manager went from 60-hour weeks to 40-hour weeks.
I get my Saturdays back. That was the ROI.
— RISHI MEHTA · PARTNER · MEHTA ARCHITECTS